How To Send A Video Through Email – Easy Guide With Free Examples

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Are you having trouble with sending large video files in an email? This is a common problem to have! Today’s smartphones shoot video in Full HD and even 4K, creating files that are too large to send in email. In this post we’ll show you how to send a video through email by reducing its file size in several ways.

File Size Too Large Error Solved
Learn how to solved these common video email errors.

Why do you need to reduce your video’s file size to attach it in an email?

Chances are your email won’t send because your video’s file size is larger than the maximum attachment size your (or your recipient’s) email server will accept. For example, Gmail limits emails to 25MB in size, while Microsoft’s offerings such as Outlook, Office 365 and Hotmail all limit emails to 34MB in size.

Keep in mind that one minute of compressed HD video can range from 50-150MB in file size, while a minute of compressed 4K video is about 250MB or larger in size. In other words, even if we add video compression, you will are still limited to sending shorter videos through email.

Table of Contents:

Shorten Videos to Send Through Email
Shorten Videos Online
Shorten Videos on iPhone
Shorten Videos on Android

Compress Videos for Email
Compress Videos Online
Compress Videos On Your Computer

Use a File Sharing Service to Email Videos

How To Send Video Through Email Method #1: Shorten The Video

A great way to make your video’s file size small enough to email is to make it shorter. After all, the shorter the video you send, the less data there is to save.

One of the main benefits of shortening a video to send in an email, as compared to compressing the video to make its file size smaller, is that shorter videos can be higher quality. This is especially true for longer videos. If the quality of the video is important to you, we suggest you try to shorten the video before you try to compress the video.

Shorten Your Video Online To Send In Email

There are many online video croppers to be found on the web, but our favorite is LucidVideo. It’s fast, easy, and free!

LucidVideo takes a different approach to video shortening than just trimming off the start or end. Instead, LucidVideo will shorten your longer video by automatically selecting the best scenes and combining them into a new short video.

Sample video shortened by LucidVideo.
Original Video: 450MB | Short Video: 13MB (97% decrease in size)

All you have to do to make your own short video is to sign up for free, then upload your video to LucidVideo.

Your video will then be sent to our AI that uses face recognition, speech, scene types, emotions, and more to understand what segments are the most important. It then uses these video segments to create a new short video for you to download and attach to your email.

LucidVideo is great for people that want an easy and quick way to send videos thorough email. There’s no specialized tools or apps to learn, and the entire process of uploading, processing and downloading your short video is fast, taking significantly less time than it would take a human to do the same.

Shorten Your Video On Your Phone

If your video is already short, somewhere around 30 seconds or less, there’s a good chance that you can trim off some of the start, end, or both, from your video to get its file size under the 25MB limit for Gmail.

Your smartphone should have built-in tools to allow you to edit your videos to trim or crop off the start or end.

How To Trim A Video On An iPhone And iPad

It’s easy to trim videos on the iPhone or iPad.

First, open the Photos app and select the video you want to trim.

Next, tap Edit on the top right of the screen.

Finally, drag the ends of the yellow sliders (circled in blue below) to your desired start and end point, then tap Done to save your changes.

Trimming Video on an iPhone
image via Apple.com

How To Trim A Video On Android

Trimming videos is similarly easy on most Android tables.

First, open the Gallery app and select the video you want to trim.

Next, tap the Pencil icon on the bottom left to enter the edit/trim mode.

Finally, drag the sliders on each end to your preferred start and stop points, then tap Save to complete the trim.

Trimming Videos on Android
image via How-To Geek

How To Email A Video Method #2: Compress The Video

Sometimes it’s important to send the entire video in an email. In that case, you must compress your video to send it through email. When you compress a video, you must sacrifice video quality to achieve a smaller file size.

In most cases, you’ll also want to re-size the video’s pixel dimensions as well. There’s typically no need to email a full size 4K video, 720p will typically look just fine and requires 1/8th the amount of file space.

The main advantage of compressed video is that it can save a significant amount of file space, making it easier to email. It also takes up less storage space on your device/plan.

The main drawback with compressing videos is that during the compression process some video data must be lost. The resulting compression artifacts can become distracting if too much compression is applied.

Email Video Compression Examples
Examples of video compression artifacts.

In the image above, a long, 20-minute video was run through a video compressor to get ready to insert into an email. As you can see, the middle Compressed Video file size of 65.9MB was a 93% reduction of the original 1.04GB file size.

Unfortunately, few email servers will accept a 65MB video, meaning we had to further compress the video. The final image shows the large amount of compression artifacts present after the video was compressed enough (less than 25MB) to fit in an email.

Had the video been shorter, around the 5-7 minute range, we would have been happy with the middle example above’s level of compression.

Compress Your Video Online

There are many websites that will take a large video and compress it to reduce the file size, ranging from simple drag and drop websites to complex tools with custom export options. For the purposes of this post, we’re going to use one of the easier online video compression tools out there, called FreeConvert.com. As hinted by the name, it’s free as well!

First, open the website in a new tab and select your video file for upload.

Next, you’ll be given the option to edit the video compression settings. Let’s just keep things simple and leave that all alone. Click the Compress Now! button to start the compression process.

After a short wait, you will be presented a button to Download MP4, along with read out of how much space the compression process saved. In our case, our 37.37MB video was reduced to 20.04MB, or a 46% reduction in file size, which is enough to allow us to attach it to an email.

Click the Download button and you’re all set!

Online Video Compression for Free

Compress Video On Your Computer

While online compression tools are nice, they still require you to both upload and download your video. Depending on the file size and your internet connection speed, this could take a long time for longer HD and 4K videos.

Instead of using an online tool, you can download a free video compressor called HandBrake. It’s free to download and works on Windows, Mac & Linux.

Handbrake Compression Settings to Send a Video Through Email
Handbrake Email Compression Settings

Use the following instructions to have Handbrake resize and compress your videos for email.

First, click the Open Source button on the top left and select the video you want to compress.

Next, click the Presets icon and choose one that fits your needs. There are multiple presets for Gmail based on video length, choose the one that best fits your video. Despite the name, these settings should work for any email service.

Click the green Start button to start the conversion process. It will take a few minutes.

When it’s done, you will have a freshly-compressed video that is ready to be emailed.

Method #3: Use A File Sharing Service To Send A Video Through Email

Sometimes you simply need to send a full-length, uncompressed video over email. Given email’s file size limitations of around 25MB, your only option is to use a file sharing service such as WeTransfer, iCloud, Google Drive, or Dropbox to help get your large video file sent through email.

For this example, we’ll use WeTransfer since the service is so easy to use, and is, of course, free to use as well.

First, open up the WeTransfer site in a new tab.

Next, click on the Accept button, then either drag and drop your video onto the WeTransfer window or click the plus icon to select it from your device.

Finally, you must choose if you want WeTransfer to send an email to your recipient about the video file transfer for you, or if you’d like to copy a link that you would paste into your own email.

Use WeTransfer to send video through email

If you want WeTransfer to do the emailing, simply fill out the form and select Transfer.

Get Video Link for Email

If you prefer to do the emailing yourself, click on the three dot kebab menu to the left of the button and select Get transfer link, then Get a link.

WeTransfer Upload Video for Emailing

No matter if you chose to have WeTransfer email the video through email, or if you want to use your won email, the next step will be to upload the video to WeTransfer. Depending on the size of the video and your internet connection speed, this make take some time.

Thank you!

We hope you found this guide was helpful. Sending videos files though email can sometimes be a pain, but if you have the knowhow and the right tools, it can become a fast and easy process.